Introduction
Horana Toastmasters Club (“we,” “our,” or “the Club”) is a community club aligned under District 82, Division E of Toastmasters International. We are committed to protecting the privacy and personal data of our members, guests, and website visitors. This Privacy Policy details how we collect, store, and utilize your personal information.
1. Data Collection
We collect personal data directly when you voluntarily fill out contact, membership inquiry, or RSVP forms on our website. This data includes:
- First Name and Last Name
- Email Address
- Telephone / Mobile Number
- Toastmasters Membership Status (optional)
2. Purpose of Data Processing
Your personal data is collected and processed solely for the following club operations:
- To contact you regarding meeting times, locations, and membership details.
- To process RSVP registrations for official club events (such as the EXCELLENCE 10th Anniversary and 11th Installation Ceremony).
- To respond to inquiries submitted via our contact forms.
3. Website Analytics
We utilize baseline web analytics tools to monitor anonymous website traffic and usage patterns. This information is aggregated and does not identify individual visitors. It is used exclusively to optimize page load speeds, screen sizes, and content layout to ensure a reliable online experience.
4. Data Sharing and Protection Clause
We maintain a strict data protection policy:
- No Third-Party Sharing: We do not sell, rent, lease, or distribute your personal data to any commercial third parties.
- Controlled Access: Access to your personal data is restricted solely to the Club Executive Committee members who require the information to perform official club operations.
- Security Protocols: We use industry-standard secure transfer protocols (HTTPS) and hosted databases with restricted access controls to prevent unauthorized data access.
5. Your Rights
Under modern privacy standards, you have the right to request access to the personal data we hold about you, request corrections to inaccurate data, or request the deletion of your data from our active contact lists. Please contact the Club President or Vice President Membership to initiate a request.